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Covid-19 Related
Regional Updates
Updates on Annual Meetings During COVID-19

Congregations hold meetings to receive information and make decisions. With current provincial restrictions on gatherings of people, the best course of action may be to defer any meetings already scheduled and those not yet called, including the annual general meeting.

If you decide to proceed with a meeting, any electronic method is acceptable as long as the participants have the ability to communicate with each other orally or through typed messaging at the same time. As long as most members have and can use the needed technology, it is a reasonable choice to proceed with a meeting. The congregation must be given advance notice of a congregational meeting, read aloud during public worship. Please see the document linked on the Governance in Congregations During COVID -19 website of The United Church of Canada for more information about meeting requirements. You can find resources to assist you in holding an electronic annual meeting on the Shining Waters Regional Council Annual Meeting page.

On April 25, 2021, the General Council Executive approved a temporary amendment to extend an allowance for pastoral charges to delay holding an annual meeting and have the governing body (usually a Board or Council) approve the budget.

The text of the motion is as follows:

The General Secretary recommends that the General Council Executive:

(a) further extend the temporary amendments to pastoral relations policies that were
originally adopted in April, 2020;
(b) temporarily suspend the requirement in section B.5.1 of The Manual for congregations or
pastoral charges to hold an annual meeting; and
(c) temporarily amend the responsibility of the congregation or pastoral charge to make a
decision on their annual draft budget by allowing the governing body of the congregation
or pastoral charge to fulfil this responsibility where necessary,
with each of the foregoing to be in effect until December 31, 2021, subject to earlier
cancellation or further extension by decision of the Executive or Sub-Executive of the
General Council.

Restrictions for In-Person Worship

Restrictions that were put in place by the Ontario Government continue to be in effect.
For weddings, funerals and other religious services, rites or ceremonies:
• physical distancing must be maintained
• guests must wear masks or face coverings
• capacity limits of 10 people, including officiants, both indoors and outdoors must
be observed
In addition, if employees are able to perform their duties outside of worship from home,
they are required to do so